Your wedding day should feel like a celebration, not a shift you have to manage. HH Event Staffing provides experienced wedding staff in Toronto and across the GTA — day-of coordinators, bartenders, servers, and setup and teardown crew — who quietly handle the details behind the scenes so you, your partner, and your families can stay present for the moments that matter. From the first vendor arrival to the last dance, one trusted team keeps your timeline, your guests, and your venue looked after.
What’s included
Build the team your wedding actually needs. Most couples book a combination of:
- Day-of wedding coordination: A professional who runs your timeline on the day, coordinates vendors, cues key moments, and solves small problems before you ever hear about them.
- Wedding bartenders: Smart Serve certified bartenders for cocktail hour and reception, including wine service during dinner if you would like it.
- Wedding servers: Servers for passed appetizers, plated or buffet dinner service, dessert, coffee, and keeping tables and water glasses attended to.
- Setup & teardown crew: Crew to set tables, chairs, décor, and the bar before guests arrive — and to pack down carefully at the end of the night so nothing is left to your family.
- Hostesses & guest support: Welcoming staff for guest arrival, coat check, gift and card table support, and guiding guests between ceremony, cocktail hour, and reception.
Event types served
- Wedding venues across Toronto & the GTA: Hotel ballrooms, banquet halls, estates, restaurants, lofts, and backyard and tent weddings.
- Weddings of every format: Ceremony-only support, cocktail-hour staffing, full reception service, or the full day from setup to teardown.
- Related celebrations: Engagement parties, bridal showers, rehearsal dinners, and next-day brunches that need the same calm, professional help.
- Multi-event & cultural weddings: Cultural and multi-part celebrations where extra coordination or extended hours may help.
How booking works
Step 1 — Tell us about your wedding. Share your date, venue, guest count, and the parts of the day you want covered. Call 416-854-5869 or enquire through hheventstaffing.ca and we will talk through what your day actually needs — no package pressure.
Step 2 — Get a staffing plan and quote. We recommend the right mix of coordinator, bartenders, servers, and crew for your timeline and venue, with clear pricing.
Step 3 — Meet your day with confidence. Before the wedding we confirm timings, venue details, and contacts. On the day, our team arrives early, works to your timeline, and stays until the agreed finish — including teardown if you booked it.
Why couples choose HH Event Staffing
- Wedding experience, hotel polish: founder Helen Holguin built her career in Toronto’s hotel industry as a bartender, server, and manager — and that standard of service runs through every wedding team.
- One team for the whole day: coordination, bar, dinner service, and teardown from a single company that communicates with itself, not four separate vendors.
- Fully insured, Smart Serve certified bartenders, and a 40+ professional roster for reliable coverage.
- Calm under pressure: experienced staff who fix the small things quietly — a late vendor, a moved table, a spilled drink — without pulling you out of your day.
- Toronto and GTA coverage including North York, Scarborough, Etobicoke, Mississauga, Vaughan, Markham, Richmond Hill, and Oakville. Part of our wider event staffing Toronto team.
Frequently asked questions
What does a day-of wedding coordinator actually do?
Your coordinator is the point person for the day itself: confirming vendor arrivals, keeping the timeline on track, cueing the ceremony and reception moments, answering venue and vendor questions, and handling the small issues that always come up — so those questions land with us, not with you or your parents.
Can we hire just wedding servers, without a full package?
Yes. Every role can be booked on its own or in any combination — servers only, bartenders only, a coordinator only, or the full team. Tell us where the gaps are in your day and we will staff exactly those, nothing more.
Will your wedding staff help with setup and teardown?
Yes, setup and teardown crew can be included in your booking, from placing tables, chairs, linens, and décor to packing down at the end of the night within your venue’s deadline. Tell us your venue’s access and exit times when you enquire so we staff the right hours.
How much does wedding staffing cost in Toronto?
Day-of wedding coordinators range from $1,200 to $2,500 depending on the complexity and length of your day. Wedding bartenders and servers start at $30 per hour, with a minimum booking of 5 hours; travel fees may apply. Call 416-854-5869 for a quote built around your wedding.
How early do wedding staff arrive on the day?
Arrival times are set around your timeline and venue access — setup crew and your coordinator are typically first on site, with bartenders and servers arriving in time to be fully ready before guests are. Your confirmed schedule is agreed in advance, in writing.
CTA
Planning your Toronto wedding?
Tell us your date and venue and we will build a staffing plan that fits your day — coordinators, bartenders, servers, and crew from one trusted Toronto team.
Call or text: 416-854-5869 • Website: https://hheventstaffing.ca/