You planned the wedding — you shouldn’t have to work it. HH Event Staffing provides day-of wedding coordinators in Toronto and across the GTA who take over the timeline, the vendors, and the thousand small details on the day itself, so you, your partner, and your families can actually be present for it. And because we’re also a full staffing company, your coordinator works with the same team providing your bartenders, servers, and hostesses — everything runs as one plan, not five separate vendors.
What’s included
Every coordination booking is tailored to your wedding, but a standard booking includes:
- Your day-of coordinator: A professional coordinator who becomes the single point person for your wedding day.
- Timeline management: Your schedule — ceremony, photos, dinner, speeches, first dance — kept on track from start to finish.
- Vendor coordination: Your venue, caterer, photographer, DJ, and florist all working from one plan, with your coordinator as their contact on the day.
- Setup oversight: Ceremony and reception details checked and finished before guests arrive.
- Problem-solving on the day: The small things that always come up are handled quietly, without pulling you out of your celebration.
- Optional add-ons: Add wedding staff in Toronto — bartenders, servers, and hostesses — in the same booking.
Weddings we coordinate
- Full wedding days: Ceremony through reception, at venues across Toronto and the GTA.
- Backyard & private-estate weddings: Weddings at homes and rented spaces that need a professional hand to run smoothly.
- Cultural & fusion weddings: Celebrations with multiple traditions, timelines, and family priorities to honour.
- Receptions of every size: Intimate dinners to large receptions with full bar and dinner service.
How booking works
Step 1 — Tell us about your wedding. Call 416-854-5869 or send your date, venue, and guest count through hheventstaffing.ca. We will confirm availability and talk through what your day needs.
Step 2 — Get your tailored quote. You receive a clear quote based on your wedding’s complexity and length. If you also need planning support before the day, we will include it openly — no surprises added later without your approval.
Step 3 — Relax on the day. Your coordinator runs the timeline and the team while you enjoy the wedding you planned.
Why choose HH Event Staffing for coordination
- Coordinators backed by a full staffing roster — if your day also needs bartenders, servers, or hostesses, it’s one booking and one briefed team.
- Founded by Helen Holguin, whose background in Toronto’s hotel industry — as a bartender, server, and manager — shapes how every event is planned and run.
- Fully insured service and a roster of 60+ professionals.
- Clear package pricing discussed up front, based on your wedding’s complexity and length.
- Part of our full event staffing in Toronto team, with local coverage including North York, Scarborough, Etobicoke, Mississauga, Vaughan, Markham, Richmond Hill, and Oakville.
Frequently asked questions
How much does a day-of wedding coordinator cost in Toronto?
Day-of wedding coordinators range from $1,200 to $2,500 depending on your wedding’s complexity and length. If you need fuller planning support, event planners range from $1,200 to $4,500 per event depending on planning scope. Call 416-854-5869 with your date and details for an exact quote.
What does a day-of coordinator actually do?
Your coordinator runs the day you planned: managing the timeline, coordinating every vendor, overseeing setup, cueing the ceremony and reception moments, and solving problems as they arise — so you and your family are guests at your own wedding.
When should we book a day-of coordinator?
As early as you can — popular Saturdays in wedding season book first. Even if your wedding is close, call 416-854-5869 and we will tell you honestly whether we can coordinate it well.
Can the coordinator also arrange our bartenders and servers?
Yes — that’s a real advantage with HH Event Staffing. Your wedding staff in Toronto, bartenders, servers, and hostesses can be booked together and briefed by your coordinator as one team.
Do you offer full wedding planning as well?
Yes. Beyond day-of coordination, our event planners support weddings and events from $1,200 to $4,500 per event depending on planning scope. Tell us where you are in the process and we will recommend the right level of support — honestly, without overselling.
CTA
Ready to book a wedding coordinator in Toronto?
Tell us your date, venue, and guest count and we will confirm availability and send a tailored quote. Weddings across Toronto and the GTA.
Call or text: 416-854-5869 • Website: https://hheventstaffing.ca/