Event Planning in Toronto for Corporate Events, Weddings & Private Parties
One call, one team, one unforgettable event. HH Event Staffing provides full-service event planning in Toronto and across the GTA — from the first idea to the final guest goodbye. Because we plan it and staff it with our own people, nothing gets lost between the plan and the day itself.
What’s included
Every event plan is built around your occasion, but full planning can include:
- Concept & design: Theme, layout, décor direction, and the run of the day, designed around your goals and budget. Event decorations in Toronto
- Vendor coordination: Sourcing and coordinating your venue, catering, rentals, and entertainment — one point of contact for all of it.
- Catering & bar planning: Menus, bar service, and staffing levels planned together. Catering in Toronto
- Our own staffing: Bartenders, servers, chefs, hostesses, and setup crew from our own 60+ roster — planned and delivered by the same team. Event staffing in Toronto
- Day-of execution: Our planners and coordinators run the day so you can actually attend your own event. Event coordination in Toronto
Event types served
- Corporate events: Holiday parties, product launches, company celebrations, and client receptions.
- Weddings: Full wedding planning from engagement to the last dance. Wedding planning in Toronto
- Private parties: Milestone birthdays, anniversaries, showers, and estate gatherings.
- Brand events: Launches and activations planned around your brand experience. Brand ambassadors in Toronto
How booking works
Step 1 — Tell us about your event. Call 416-854-5869 or send your date, venue ideas, guest count, and the kind of event you’re imagining through hheventstaffing.ca. We will talk through your vision and what it needs.
Step 2 — Get your tailored plan and quote. Event planning is quoted per event based on scope — you receive a clear plan and price before anything is booked. No surprises are added later without your approval.
Step 3 — Enjoy your own event. We coordinate the vendors, staff the day, and run the timeline while you host your guests.
Why choose HH Event Staffing for event planning
- Planning and staffing under one roof: the people who plan your event are the people who staff it — no hand-offs, no gaps.
- Founded by Helen Holguin, whose background in Toronto’s hotel industry — as a bartender, server, and manager — shapes how every event is planned and run.
- Fully insured service and a roster of 60+ professionals across planning, culinary, bar, and floor teams.
- Local knowledge of Toronto and GTA venues, vendors, and what actually works in each space.
- Rated 5.0 stars from 261 Google reviews — the standard our clients already know us by.
Frequently asked questions
How much does an event planner cost in Toronto?
Event planning ranges from $1,200 to $4,500 per event depending on the scope of planning involved. Call 416-854-5869 with your date and ideas and we will give you a clear quote for your event.
What is the difference between event planning and event coordination?
Planning covers the whole journey — concept, vendors, budget, and design, over weeks or months. Coordination is the day itself: running the timeline, vendors, and staff so the plan happens exactly as designed. Many clients book both together.
Can you plan and staff the same event?
Yes — that is exactly how we work best. One booking can cover planning, catering, bartenders, servers, décor, and setup and teardown, all from one coordinated team.
Do you work with our venue and vendors, or only yours?
We happily coordinate the venue and vendors you have already chosen, and we can also recommend trusted local options when you need them.
How far in advance should we book event planning in Toronto?
As early as you can — full planning works best with lead time, and popular dates book first. Call 416-854-5869 with your date and we will tell you honestly what we can build in your timeframe.
Ready to plan your Toronto event?
Tell us your date, guest count, and the event you’re imagining and we will send a tailored planning quote. Corporate events, weddings, and private parties across Toronto and the GTA.
Call or text: 416-854-5869 • Website: https://hheventstaffing.ca/